How to write a letter

   1.Thank-you letter

   2.Invitation letter

   3.Application letter

   4.Recommendation letter

   5.Letter of complaint

   6.Letter of apology

   7.Letter of inquiry

   8. Email

   9. Resume

   10.Asking for leave

Letters (信函)

      书信作为信息的使者、感情的纽带、友谊的桥梁，在日常生活与社会交往中有着不可忽视的作用。一封得体的书信，不仅可以传递信息、沟通思想，有助于人们促进交流，增进了解和加深友谊，而且还有助于人们开展社会交际，节省时间，减少麻烦与不便。

       随着对外交流的进一步发展与扩大，英文各类信函的运用范围越来越广。但究竟如何拟就这些信函，这里边学问很大。它不光要求写信人掌握书信的格式和行文准则，还要求他们勇于实践并根据具体情况对这些格式和准则加以灵活运用。

信函的种类

     生活中的信函种类繁多，按其不同用途可分为：邀请信、请求信、劝告信、感谢信、致歉信、祝贺信、慰问信、申请信、介绍信、推荐信、建议信、求职信、拒绝求职信、接受职位信、辞职信、投诉信、询问信和寻找失物信等等。根据所写的内容，确定写作模式，包括句子结构和关键词语等要素。

信封的格式(superscription)

写信人的姓名地址位于信封左上角（或信封背面中上方）。收信人的姓名地址位于信封中央或偏右。

收转：在收信人姓名下方写上收转人的姓名，并在前面写上c/o字样。

英文书信结构（structure）

       信头(heading)是指发信人的地址和日期，通常写在第一页的右上角。行首可以齐头写，也可以逐行缩进写。地址的书写顺序由小到大：门牌号、街道、城市、省（州）、邮编、国名，最后写发信日期。私人信件一般只写寄信日期即可。例如：

      168 Daxue Dong Road

　　Xixiangtang District

　　 Nanning 530007

　　 Guangxi Province

　　 P. R. C.

　　 July 8, 2012

注：日期按照下列格式：June 1，2012(美国），1 June，2012（英国）。

       信内地址要写收信人的姓名和地址。在公务信件中要写明这一项，在私人信件中，这一项常常省略。该项写在写信日期下一行的左上角，格式与寄信人地址一样。

                 称呼（Salutation）

      称呼是对收信人的称谓，应与左边线对齐，写在收信人姓名、地址下面1-2行处。在称呼后，英国人常用逗号，美国人则常用冒号。在私人信件中可直呼收信人的名字，但公务信件中一定要写收信人的姓。大部分信件在称呼前加“Dear”。如：

　　Dear Professor/Prof. Bergen:

　　Dear Dr. Johnson,

对不相识的人可按性别称呼：

Dear Sir: 或Dear Madam: Dear Ladies。

如果不知收信人的性别则可用Dear Sir or Madam:

          正文（Body of Letter）

　　正文是书信的主体。与中文信件不同的是，英文书信的正文的开头不是先写一些问候语，再阐明写信的目的，而是直接说明写信人的身份及写信的目的，然后提出写信人的情况、想法或要求，并加以必要的解释或说明。英文书信陈述目的时，应该直截了当，意思明确，层次清楚，言简意赅。

      书信正文的第一句话或第一段，通常被称为起首语。一般说来，人们习惯用一些客套的写法作为书信正文的起始，即先将对方来信的日期、主题加以简单描述，以便使对方一看便知该信是回答哪一封信的。如果是第一次给别人写信，也可用开头语作必要的自我介绍，并表明自己写信的主要目的。

结尾礼词（Complimentary Close）

       公务信件的结尾礼词包含两部分：发信人的结尾套语与署名。结尾套语写在签名上面一行，第一个字母要大写，套语结尾后面要加逗号。在公务信件中，发信人常用的结尾套语有：

Yours truly, Yours sincerely, Respectfully yours, Cordially yours, Yours cordially等。

私人信件中，发信人常用的结尾套语有：

Sincerely yours, Lovely yours, Your lovely, Your loving son/daughter等。

签名（Signature）

         写信人的签名常位于结尾礼词正下方一二行。除非是给很熟悉的人写信，签名一般须写出全名。签名常常较潦草，不易辨认，因此在签名的正下方须打印出全名。

   如果有附件，则可以按照这样的格式写：Enclosure: XXX。如果有另外的事情需要补充，则可以用P.S.开头，表示“又启，又及”的意思。

有什么写什么即可。但注意五项基本原则。

  （The 5C principles of English letter writing）

1. Consideration（体贴）

2. Conciseness（简洁）

3. Clarity（清晰）

4. Courtesy（礼貌）

5. Correctness（正确）

 Consideration（体贴）

       体贴主要指在英文书信写作过程中，写信者应设身处地地想到对方，尊重对方的风俗习惯，即采取所谓的“you-attitude”（对方态度），尽可能地避免使用“I-attitude” “we-attitude”（我方态度）。另外，还应该考虑到收信者的文化程度、性别等方面的因素。

E.g.

Your letter of July 23, 2005 arrived this morning.

Thank you very much for your kind answer to my application.

Conciseness（简洁）

      优秀的英文书信应该行文流畅、言简意赅，避免冗长。这就是说写信者应用尽可能少的文字表达其必须传递的信息。

Clarity（清晰）

清晰是指写信者将所需传递的信息表达清楚，以免对方产生误解。例如：

I am writing to apply for admission to the graduate school of your university in the spring of 2012.

I am writing to apply for admission to your university.

Courtesy（礼貌）

书信交往，同样需要以礼待人。在写信过程中，应避免使用伤害对方感情的表达，措辞上多选用礼貌委婉的词语，如would, could, may, please, thank you。

Correctness（正确）

英文书信中，除了避免语法、拼写、标点符号错误外，其所引用的史料、数据等也宜准确无误。

Thank-you Letter(感谢信)

Thank-you letters are the best way to express your appreciation to a person. A thank you note does not only show your gratitude, but it also makes the receiver feel the genuineness of your thanks. It makes the receiver believe that his/her effort was noticed and respected. You can always email a thank you letter, but hand written thank you letters give a personal touch.

The Format of a Thank-you Letter

Paragraph 1 should be used to express your appreciation.

Paragraph 2 should explain your appreciation in details.

The last paragraph should be a summary of the letter. Restate your thanks and appreciation. Use a sentence, for example, ' We thank you once again for taking time to meet with XYZ and Bros.'

The closing should contain 'Sincerely', followed by a comma. Skip four single lines and write your full name. Sign in the space between the closing and your name.

感谢信（Thank-you Letter）

当你收到礼物，受到帮助、照顾、祝贺等时，应写信表示

    感谢。感谢信应该写得真实诚恳，要具体提到感谢的原因，措辞要客气得体。日期写在右上角。

Example 1

July 14，2009

Dear Lucy,

This is just a short note to thank you for the very pleasant evening while I was in Shanghai (The purpose of thanks). The food was excellent and it was most enjoyable to see so many old friends (The reasons for thanks).

Please give me a call next time you come to Nanning. Perhaps we can meet again for lunch or dinner.

Yours sincerely，

Li Ming

Sample Letter 2

(First paragraph:   State the purpose of your letter.)

I am writing to express my sincere gratitude to you for making the [Name of Scholarship] possible.  I was thrilled to learn of my selection for this honor and I am deeply appreciative of your support.

(Second paragraph:  Share a little about yourself and indicate why the scholarship is important.)

I am currently majoring in Early Childhood Education with hopes of becoming an elementary teacher.  The financial assistance you provided will be of great help to me in paying my educational expenses, and it will allow me to concentrate more of my time for studying.

(Third paragraph:  Close by thanking the person again and make a commitment to do well with the “donor’s investment.” )

Thank you again for your generosity and support.  I promise you I will work very hard and eventually give something back to others, both as teacher and possibly a scholarship to future students like myself.

 Sincerely,

Dear Prof. Smith,

       Many thanks for your kind hospitality and the honor you showed me during our delegation’s recent visit to your university. It was nice of you to introduce me to so many of your famous professors and celebrated scholars at your university. We had a safe and sound trip home. Now we have resumed our work.

      Meanwhile, I hope you will someday pay a short visit to our university and give us some lectures on “Modern Western Economics”.

      Please have no hesitation in writing to me if you want me to do something for you in China.

      With best wishes.

                                                      Sincerely yours,

                                                             Jesse

感谢信常用套语

开头：
1. I am writing this letter to express my heartfelt     gratitude for…
2. I am writing to tell you how grateful I am for…
3. I would like to thank you most sincerely for…

结尾：
1. Please accept my heartfelt thanks and deepest gratitude, now and always and, if possible, I would like to be given an opportunity to repay your kindness.
2. I feel indebted to you and I really do not know how to thank you enough for your help.

Invitation Letter

Invitation letters are often used in modern society for various social activities. They can be formal or informal according to the inviters’ intention. Time and place for the occurrence of event should be made clear in the letters

Sample

Dec. 12, 2008

Dear Prof. Smith，

　　On behalf of the Foreign Languages Department, I am pleased to invite you to attend our Christmas Party. Our students will put on a short play --Christmas Carol- - directed by Ms. Liana, our American teacher. It would give us great pleasure to have your presence. The Party will be held in the Students’ Center of our College, on Saturday, December the twenty-sixth at seven p.m.

　　We are looking forward to your arrival. The favor of a reply is requested.

　　                                    Yours sincerely，

                                               Jack

邀请信常用套语

开头句：

I am writing to invite you to ...

It would be my honor to have you here.

Please accept the invitation to come to ...

On behalf of …, I am pleased to invite you to…

结尾句：

My class and I would feel honored if you could come.

We are looking forward to your arrival.

I would like to meet you there and please let me know your decision.

Your presence and support would have a most positive effect on our success.

Application Letter(申请函)

Dear Professor Smith,

I am writing to apply for admission to your university for further studies in the field of Physical Chemistry leading to a Ph.D. degree in August，2009. I would also like to apply for a position as a teaching assistant. Would you please send me the necessary information and forms?

I am 26, male, majoring in chemistry. I received my M.S. degree from Guangxi University of Science and Technology in 2004. I have been working as a teaching assistant in the chemistry Department there.

An early reply would be appreciated. Thank you.

Respectfully yours，

Jesse

Sample

Dear Sir,
  
I am writing in the hope that I may obtain an opportunity to further my study in Applied Physics toward Master degree in your university.
 
 

My name is Li Ming, an undergraduate student of the Department of Applied Physics, Tsinghua University (China). Next year in the summer, I will graduate and get my BS degree. I plan to continue my study and research in this field under the instructions of first class professors and in a dynamic academic atmosphere. I chose Boston University because there are a congenial team of researchers, an array of databases and research projects in your school of Physics.   

I believe my interests are extremely congruent with the strengths of the school. And my solid academic background will meet your general entrance requirements for graduate study.

 I will appreciate it very much if you could send me the Graduate Application Forms, the Application Form for Scholarships/ Assistantships, a detailed introduction to the School of Physics, and other relevant information. My mailing address is shown on the top of this letter.
  

 I am looking forward to hearing from you soon.
  
  Sincerely yours,
  
  Li Ming

Dear Prof. Smith,

I am writing to you to explore the possibility to work as a visiting scholar at your laboratory. I am very interested in the physical therapy program at ________.

I completed my Ph. doctor degree in _______ and now working as a doctor at_________, which gave me the opportunity to experience and enjoy several different aspects of the physical therapy field.

My working background has included the following: wound care, rehabilitation exercise programs, and spinal cord injury and mobility impaired patients in the therapy pool. I also gained experience in patient rehabilitation in the areas of knee and hip replacement surgery.

My Doctor’s Degree in Exercise Science has provided me with the knowledge of exercise testing, EKG interpretation, fitness assessment and prescription, anatomy, and kinesiology.

The ________ program highly recommended by ________ that I have talked with. When deciding which university to work and study at I found that the __________ is one of the top in the nation. I would be proud to be a visiting scholar in the _________ program.

I hope I have an opportunity to study and work in your group. If you need any other information about me, please feel free to contact me.

Thank you for your consideration. I am looking forward to hearing from you.

Sincerely,
Johnson

Dear Sir or Madam:

　　I am writing to apply for admission to your university to pursue my M.D. degree. I have read the annual prospectus issued by your university and found that it has the best graduate program of medical science. I am greatly interested in the program.

I graduated in 1997 from Beijing University, majoring in Medicine and holding a B. S. degree. At university, I took many fundamental courses in Medicine and my English is excellent as I had served as the head of English Association for two years. Since then I have been teaching Medicine in Beijing Normal University. Through my teaching experience, I have not only deepened my understanding in this field, but mastered many complicated research skills as well.

     Two of my former professors and the present dean of our department have kindly written letters of recommendation for me, as enclosed with this letter.

　　Could you please send me the necessary forms and any information about financial aid in your program?

　　Thank you very much. I look forward to hearing from you soon.

　　Sincerely yours,

　　Li Ping

求学信常用套语

开头

I am writing to apply for admission to your university for further studies in the field of …

结尾

Thank you for considering my application and I am looking forward to meeting you.

I hope to hear from you at your earliest convenience.

If you need to know more about me, please contact me at …

推荐信（recommendation letter）

      写推荐信的人必须对被推荐者有一定的了解，并且写信的人名声越大越好。推荐信大体上可分为两种：专业推荐信（特意为被推荐人申请某一单位的某一职务而写的。写信人应了解聘方的要求、工作性质等有关情况以便有的方矢地推荐被荐人），和一般通常推荐信（reference letter即一封信可以用于不同的聘人单位，通常以“To Whom It May Concern”）为称呼。

      推荐信要多写优点，充分肯定成绩，篇幅不宜过长，也不能三言两语。一般包括以下三个内容：1、说明推荐人与被荐人的关系，熟识程度等。2、概述被荐人的品质、能力、性格等。3、建议招聘人录用。推荐信上应提供推荐人的工作单位、地址、电话等以便对方联系，签名后必须注意职称或学衔。除了请别人推荐，也可以自荐，其格式与上述要求相同。

June 26， 2008

Dear Sir or Madam，

①I am a professor in the department of International Finance in Beijing University. ②I am very glad to have this opportunity to give Wang Fang， my student， a wholehearted recommendation.

③ Wang Fang has been excellent in her academic performance from 2001 to 2004，and always got scholarships in the 3 years.

④She has also accumulated abundant experience in management， because she has been working as an intern（实习） manager for the sales department in a Foreign Investment Corporation last year. ⑤She is good at communicating with others and has esprit de corps （团队精神）as the Chairman of the Students’ Union in our department.

  ⑥This July，she will accomplish her postgraduate’s courses. ⑦I recommend her without reservation， as I know you will find her most helpful and responsible for her job.

Sincerely yours，

Li Ming

点评     ①主动介绍自己，是对对方的尊重 ②表明写信的事由  ③④⑤从学业、工作及人际方面具体介绍所推荐的人的情况⑥所推荐的人的学历介绍 ⑦推荐信的常用结束语

Sample 2

To Whom It May Concern:

I would like to take an opportunity to offer a formal recommendation for Jane Glass. As the Senior Coordinator for Heartland Commerce. I have known Jane for approximately two years and feel that she is a deserving candidate for your business school program.

Jane joined our organization as an entry-level customer service representative. Demonstrating an incredible initiative and a strong dedication, she moved up the ranks quickly. After only six months, she was promoted to team leader. The board could not help but notice how successful she was in her new position and quickly offered her another promotion, making her part of the executive management team.

I believe Jane exhibits many of the qualities that are essential to business managers and business students. An education at your esteemed business school will help her hone these qualities, while enhancing her career opportunities. I highly recommend Jane Glass for your program and hope that you will carefully consider admission application.

Truly，

Joan

Sample 3

Department of International Business

University of Texas at Arlington

Arlington, Texas 76019

U.S.A.

March 12, 2008

To Whom It May Concern,

I am delighted to write this recommendation letter for Mr. Chen Jin, a brilliant student of mine, who has applied to your University for admission to graduate program of International Business in the coming fall semester 2008.

In the academic year 2003 – 2007, Mr. Chen Jin was in the class on International Finance and Foreign Trade Business under my instruction. Needless to say, the two courses demand prior study of, among other things, the English language. Mr. Chen Jin’s performance in my class was quite outstanding. From discussions, assignments and terminal exams, I could see that he had acquired extensive knowledge in the conduct of International Finance as well as Foreign Trade Business.

As far as I know, Mr. Chen Jin has been highly successful in almost all the major courses he has taken in our Department. This demonstrates his superior scholastic capacity and his potential for further academic growth.   As to his character and personality, in my personal opinion, he is indeed a courteous, pleasant and ambitious young man. Furthermore, he has a warm personality with emotional maturity. With this good character, I would say that he will be able to get well along with people of different nationalities.

Considering him a student of high potential, I recommend him most enthusiastically. Your assistance and kind consideration of his application will be highly appreciated.

If further information about him is required, please do not hesitate to let me know.

Yours faithfully,

(Signature)

Li Ming

Prof. of International Business

Dept. of Foreign Trade Business

Guangxi University

I would like to present … for your consideration in your search for a qualified manager.

With reference to your requirements, I shall, without reservation, recommend … as an ideal candidate.

推荐信的结尾常用句式和套话

Therefore, I don’t hesitate to recommend … as the right person for your consideration.

Any favorable consideration to this letter would be considered a personal favor.

投诉信（Letter of Complaint）

Sample 1

Dear Sir,

I am writing to inform you that I wish to move into a new room next term as I find the present sharing arrangement inconvenient.

I must explain that the reason for my dissatisfaction is my roommate’s inconsiderate behavior. For one thing, his friends are constantly visiting him; for another, he sometimes borrows my things without asking me. In these circumstances, I find it difficult to concentrate on my studies.

I am sure you will agree that the only solution is for me to move into a room of my own. Therefore, I would be grateful if you could find a single room for me, preferably not in the same building but as near to the college campus as possible.

Yours sincerely,

Li Ming

投诉信常用套语

开头：
1. I wish to make a complaint about…
2. I am writing this letter to draw your attention to…

主体：
1. I would like to draw your attention to something you have obviously failed to notice.
2. I look to a day when we could really enjoy a more efficient service.
3. If it is not properly settled, I would ask you to give my money back, or I would complain to the Consumer’s Association.

结尾：
1. Please give this matter your immediate attention. I am looking forward to your prompt response.
2. I would very much appreciate it if … as soon as possible.

Apology Letter

在日常生活中如果出现某些差错，如失约或损坏了他人的东西等，应及时写信道歉。其格式与普通书信基本相同，态度要诚恳，措辞要委婉。

   Letters of apology are often used to express regret for having made some mistakes, explain reasons for the mistakes, and promise to make up for the losses or suggest solutions to problems caused by the mistakes.

   July 3, 2010

Dear Mr. Smith,

I am terribly sorry to tell you that I have to cancel the dinner party I planned for this weekend. The manager of our company suddenly asked me to go to Shanghai to negotiate a new project with a foreign company. This decision changes some of my important activities on my schedule, including the dinner party. I hope you can understand. I promise I’ll make it up another time after come back from Shanghai.

Yours sincerely,

Jesse

道歉信

开头：
1. I am writing to you because I am unable to …
2. I am terribly sorry that…
3. I would like to express my apologies for not being able to…

结尾：
1. I am sorry that I cannot…, and firmly believe that you will understand.
2. Once again, let me apologize for any inconvenience I may have caused and, if possible, I wish I could be given an opportunity to make up for my fault.

Sample 1

Dear Mary,

I am very sorry that I won’t attend your birthday party on Saturday because my father was ill and I had to take care of him. I am sorry that I must disappoint you. Please accept my apologies, but I am confident that you will fully understand me.

Yours,

Michael

Sample 2

Dear Ms. Brown:

Please accept my sincere apology for missing the interview I had with ABC Company, scheduled for Thursday, March 20 at 2:15 p.m. I had an unavoidable emergency that kept me from interviewing. Your company offers an invaluable opportunity, and I appreciate any consideration you can give me in rescheduling my interview.

My internships with Look Public Relations and Real Marketing have provided me with the experience and qualifications you are looking for in the Marketing Assistant position with ABC Company. This experience in combination with my Managerial Economics major make me a strong candidate for this position.

Thank you for your time and consideration. I look forward to an opportunity to discuss my qualifications for the Marketing Assistant position offered by the ABC Company.

Sincerely,

Joe Green

Enclosure: Resume

Letter of request 咨询信

Dear Prof. Smith，

I’m writing to you to inquire about information of your university. I graduated from Guangxi University in 2004 and got my master degree in computer science there. I would like to continue my study and research in Artificial Intelligence in your university and pursue my Doctor’s degree.

Could you please send me the material concerning the enrollment prerequisites, the tuition and other fees? Besides, I would like to know something about the teaching staff and the students.

If given the opportunity to study in your university, I would prefer to live in the students’ dormitory because of the convenience it presents. I wonder if you could tell me details about living on campus. How many people will share one dorm and how much will it cost? It’s also helpful if you could list the facilities in it.

I would appreciate it very much if you could provide me with the relevant information. I’m looking forward to your kind reply.

Yours sincerely,

Jack

咨询信

开头：
1. I would like to inquire about some information about …
2. I am writing this letter to ask if you can do me a favor.
3. I would like some detailed information about…
主体:
1. I would be grateful if you would be so kind as to provide me with certain essential information regarding the following aspects.
结尾：
1. I am looking forward to a favorable reply at your earliest convenience.
2. Your prompt and favorable attention to my inquiry would be highly appreciated.

Degree of Politeness Language

polite and friendly

Could/would you ...

polite and more formal

Would you mind doing...?
Would/could you possibly...?
Would it be possible for you to...?
I wonder if you could/would...?
Is there any chance of you/me doing...?

very polite

Would you be so kind as to...?
Would you be kind enough to...?

Emails

   Greeting(问候) e.g,"Dear Jesse,"。根据你与收件人的关系亲近与否，你可能选择使用他们的姓氏来称呼他们而不是直呼其名，例如"Dear Mrs. Price,"。如果关系比较亲密的话，你就可以说，"Hi Lilly,"如果你和公司联系，而不是个人，你就可以写"To Whom It May Concern:"

The first sentence

1. 如果你在回复客户的询问，你应该以感谢开头。

E.g "Thank you for contacting ABC Company."如果此人已经回复过你的一封邮件了，那就一定要说， "Thank you for your prompt reply."或是"Thanks for getting back to me."如果你可以找到任何机会那一定要谢谢收信人。这样对方就会感到比较舒服，而且显得更礼貌。

   2. 如果是你主动写电子邮件给别人的话，那就以你写此邮件的目的开头。例如，“I am writing to enquire about…”或是“I am writing in reference to …”在电子邮件开头表明你的来意非常重要，这样才能更好的引出邮件的主要内容。结束语

在你结束邮件之前，感谢收信人并加上些礼貌语结尾。你可以 "Thank you for your patience and cooperation."或 "Thank you for your consideration."开始接着写， "If you have any questions or concerns, don't hesitateto let me know."及"I look forward to hearing from you."

   Ending:

最后是写上合适的结尾并附上你的名字。“Best regards,” “Sincerely,”及“Thank you,”都很规范化。最好不要用“Best wishes,”或“Cheers,”类的词因为这些词都常用在非正式的私人邮件中。

Dear Sir or Madam,

I would like to apply for admission to the School of Economics and Business Management of your university as a visiting scholar this September. I am  teaching economics at Guangxi University at present. It has been my dream to explore an opportunity to do research at the University of Pennsylvania, an institution well-known for its excellent faculty and as well as the strong leadership in the field of economics. I am confident that I would benefit a lot from the rich academic and cultural community of your university.

As requested, I have sent two letters of recommendation, an original copy of my CV. Please also find attached  my completed application form.

Thank you very much for your consideration. I look forward to hearing from you soon.

Sincerely yours,

Lilly Liang

abbreviation

ASAP  As soon as possible 尽快

BCC    blind carbon copy 密送

BTW  By the way 顺便提一下

CC      Carbon copy 抄送

Conf.  Confidential 机密

IOW  In other words 换句话说

Pls.     Please 请

PS      Postscript 附言

WRT  With regard to 关于

其它缩写：跟老外邮件交流中常会见到的英语缩写词汇

2 = to/too

2Bornot2B =To be or not to be

4 = for  4ever = forever  G2G = Got To Go   U = You

X U = Kiss You   VG = Very Good

个人简历（Resume）

Resume (Am.) = Curriculum Vitae (CV) (Br.)

A brief account of one's  professional or work experience and qualifications, often submitted with an employment application.

Purpose of a resume: to win an interview.

Resumes are typically reviewed: in 30 seconds.

A resume is an advertisement, nothing more, nothing less.

            Group work

Discuss with your partners what necessary categories should be included in the resume, especially for a visiting scholar

Personal data个人信息(/Personal Information)

Objective求职/学意向(/Summary/ Overview/ Profile)

Education教育背景(/Education and Training)

Experience工作经历(/Professional Experience/ Work Experience/ Employment/ Work History)

Honors and Awards奖励荣誉(/Awards and Commendations )

Qualifications资格证书(/Certificates/ Licenses)

Additional Skills技术才干(/ Professional Skills/ Skills and Abilities/ Computer Skills/ Language Proficiency)

Personal Interests兴趣爱好(/Interests and Hobbies /Interests )

References备询人

Heading:

-- name, address, home or work phone number with area code and e-mail address.

Job Objective:

-- “a position in office administration” or “construction technology”. “Seeking a position in...’

Personal Profile :

-- general introduction of yourself and your strengths

Education & Training (qualifications):

-- Start with most recent school or program and work your way backward

-- Give date of completion, degree or certificate awarded, school name and city/state location

-- under the school, you could list a few courses that would be of interest to the employer

Work Experience:

-- full-time, part-time, volunteer, internships

-- start with your most recent employer. List employment dates in years (1995 - present), the name of the company, city, and your job title.

memberships/Professional Organizations (Affiliations):

-- name of organization and responsibilities; dates

Skills (language;  computer; equipment operation skills ..etc)

-- be specific

Secretary: Was responsible for typing, filing, phones and reception.

Secretary: Typed 65 wpm. Managed filing system for seven coordinators. Answered multiline phone system. Handled office reception efficiently and courteously.

Proficient in…

Experienced in…

Skilled in…

Perform…

Plan and implement …

Utilize…

Familiar with…

Comprehensive experience in…

Extensive knowledge of…

Proven abilities in…

Plan and conduct…

Train and supervise staffing…

Knowledge of…

Trained in…

Social Activities (Practice):

Scholarship& Awards:

--titles; dates

References

--the name, title, address and phone number of three to five people who have direct knowledge of your work skills and abilities.

Key points for resume

Must

Full name in Chinese characters and Pinyin. Underline your family name.

Address

Telephone number

Age, indicated by date of birth

Gender, indicated by Mr,Mrs, Miss or Ms

Can

E-mail address

Fax number

Photograph

Qualifications

Starting with the highest

Education

Starting with the highest

Previous employment

in reverse chronological order

Future career

Positive

Model resume
(single-page version)

Li Ping (Miss)

Date of birth:              15 December 1985

Address:                     Unit 5 Room 331, Baoli Garden

Telephone Number:         12345678901

E-mail address:            Liping@163.com

Education and qualification:

Guangxi University

Master’s Degree in Agriculture, Major in Gardening Horticulture

2007-2010:     Guangxi University

Bachelor’s Degree in Science, Major in Environment science

Professional experience:

Baoli Estate Co. Ltd, Guangxi

Assistant Designer of Gardening

Social activities:

2011，studied in France as an exchange student.

2011, participated in a competition of gardening design

From 2008 to2010, a volunteer in a home of the aged

From 2007 to 2010, had part time job as a private tutor during summer holidays  

From 2008 to2009, the Minister of Recreational Department.

Skills:

Computer abilities:

Have a good command of computer, knowing the basic maintain of hardware and software, Skilled in Microsoft Office, including FrontPage and DBS. Have a good sense of programming language and interested in web page design.

Sample 2

John Smith
Street, City, State, Zip
Phone: ___________
Cell: _____________
Email_____________

Objective:

Assistant Professor, Psychology

Education

Ph.D., Psychology, University of Minnesota, 2006
Concentrations: Psychology, Community Psychology
Dissertation: A Study of Learning Disabled Children in a Low Income Community

M.A., Psychology, University at Albany, 2003
Concentrations: Psychology, Special Education
Thesis: Communication Skills of Learning Disabled Children

B.A, Psychology, California State University, Long Beach, CA, 2000

Experience

   Instructor, 2004 - 2006
University of Minnesota
Course: Psychology in the Classroom

Teaching Assistant, 2002 - 2003
University at Albany
Courses: Special Education, Learning Disabilities

Research Skills:
Extensive knowledge of SPSSX and SAS statistical programs.

Publications:
Smith, John (2005). The behavior of learning disabled adolescents in the classroom. Journal of Educational Psychology, 120 - 125.

Awards and Honors

Treldar Scholar, 2005

Academic Excellent Award, 2003

Skills and Qualifications:

Microsoft Office, Internet

Programming ability in C++ and PHP

Fluent in German, French and Spanish

References:

Excellent references available upon request.

Asking for Leave(假条)

 Jun.10th  

Dear Ms. Wang,

I am terribly sorry that I will be unable to attend this morning’s English Class due to a bad cold and a high fever. Enclosed is a certificate from the doctor who said I must stay in bed for a few days. I will go back to school as soon as I recover.      

 Yours respectfully,

 Li Ming

Sentence patterns:

For reasons----

* I am writing to ask for …of …days, starting from… to …, both days inclusive.

* I am still lying in bed with … and unable to get up.

* I’d like to apply for …days leave, starting from…and finishing on…, in order to …

Proof----

* I enclose the doctor’s certificate…

* I enclose a certificate from the doctor who fears that it will be another two days before I shall be able to resume my work.

Attitude & application----

* I hope that you will grant me the leave.

* Please give an extension of leave for two days.

* I should be very much obliged if you will allow me the leave. As to the duties to be missed during my absence, I will do my best to make them up as soon as I come back

Room Reservation

Dear Sir or Madam,

Please reserve a double room with bath for my mother and myself for the period from March 14 through April 7th. We would prefer a room overlooking the lake and not higher than the fourth floor. If possible, we would like a room furnished with twin beds.

Please confirm this reservation by e-mail today, since I plan to leave the city by Monday. We expect to arrive at about 5 p. m. on March 14th.

truly yours,

Zhang San

Booking Ticket

Dear Sir,

Please send me information concerning flights from Beijing to New York, including frequency of flights, times of departures and arrivals and the cost of single and round-the-trip fares.

I am particularly interested in reduced fares and standby fares.

Faithfully yours,

Li Hong

Thank you!

Jesse